Stationly is the operations layer for independent restaurants. Receipts, inventory, scheduling, prep, costs, compliance, and accounting — without the enterprise contract.
No card required · $89/location/mo after trial · Cancel anytime
Capture every paper receipt, supplier invoice, and delivery slip from your phone. The receipt parser pulls out vendor, total, tax, tip, payment method, and every line item — automatically.
Snap a receipt in the dining room. Photo flows straight into your AP queue with vendor and total parsed in seconds.
NewOur expense parser extracts vendor, total, tax, tip, date, payment type, and line items from any receipt photo or PDF — no manual coding.
NewEvery receipt and supplier invoice in one approval queue with status, due date, and full digital audit trail.
LiveCentralized vendor list with last-paid prices, terms, and contact details. Catch price creep before it hits margin.
LiveServer-side dedupe stops the same invoice from being paid twice. Empty-state and live-view bugs already squashed.
LiveOCR captures payment type (Visa, Amex, cash, check) and last four digits so reconciliation lines up with your statement.
NewReal-time inventory tied to costed recipes and commissary production. Counts on a phone, variance in real time, transfers between locations without a spreadsheet.
Track every ingredient with on-hand quantity, unit cost, and last-counted date. Synced across stations and locations.
LiveWalk the walk-in with your phone. Counts save instantly, work offline, and queue up if the wifi flakes.
LiveBuild recipes once, see live food cost as ingredient prices change. Catch margin erosion before payroll runs.
LiveRun a central kitchen? Track production batches, push finished goods to locations, keep recipe quality consistent.
LiveMove product between locations with a real audit trail. Cost-of-goods follows the inventory, not the spreadsheet.
LiveTrack pour cost by liquor, by station, by shift. Catch over-pouring without yelling at anyone.
LiveFood prep labels that print to a DYMO straight from your phone. Task lists that follow shifts, not paper. Safety and inspection logs your health inspector will actually read.
Print prep date, use-by date, item, and prepared-by directly from the app to a DYMO label printer. Health-code clean.
NewOpen, close, line check, deep clean — task lists tied to roles and shifts with completion timestamps.
LiveTemperature checks, allergen handling, sanitation rounds. Time-stamped, searchable, audit-ready.
LiveOne-click view that pulls every food-safety log into an inspector-friendly report. No frantic printing.
LiveArchive every health inspection report — PDF or photo — with score, violations, follow-up dates, and an at-a-glance score trend.
NewFood handler cards, certifications, training expiry. Stationly tells you what's expired before the state does.
LiveCustom thresholds for inventory, labor cost, or task completion. Notifications hit the right person at the right time.
LiveSmart schedule generation, mobile clock-in, automated tip pool calculation, and labor compliance baked in. Payroll-ready data exports when the period closes.
Drafts your schedule from forecasted demand, role coverage, and historical labor patterns — then you fine-tune.
NewClock in from a phone with geofencing. No more buddy punches, no more "I forgot to clock out" texts at midnight.
LiveConfigure your pool rules once — by role, hours, or sales. Stationly calculates payouts every shift, every time.
LiveOwner, manager, staff — granular control over who sees costs, who approves bills, who edits schedules.
LivePull a clean labor export at period close — hours, OT, tips, breaks — for Gusto, ADP, or your accountant.
LiveInvite staff by email, magic link, or Google sign-in. No more spreadsheet of usernames and Post-It passwords.
LiveSales, labor, and food cost meet in one daily briefing. Variance tracking catches theft, waste, and miscoding before they bleed your P&L.
One-screen summary of yesterday: sales, labor %, food cost, prime cost, top alerts. Read it with your morning coffee.
LiveTheoretical vs actual food cost by item, by station, by day. Drill from a 2% miss to the exact SKU.
LiveDaily, weekly, and trailing-period sales with comp-period overlays. Catch trends, not just last night's number.
LiveLabor % live throughout the day so managers can adjust before the shift ends, not at the weekly review.
LiveOwner of two or five locations? See them all on one screen, drill into any one in two clicks.
LiveDrop in your QuickBooks P&L; Stationly maps it to operations metrics so finance and ops finally speak the same language.
LiveStationly isn't trying to replace QuickBooks. It's the operations layer that *feeds* it — clean exports, mapped accounts, and reconciliation-ready data.
One-click export of bills, sales, labor, and tip data into QBO with mapped accounts. Your bookkeeper will thank you.
LiveStripe-native today; Toast, Square, and Clover integrations in the queue. POS data flows in, no double entry.
LiveSelf-serve subscription, transparent flat pricing, no enterprise contract calls. Cancel from the dashboard.
LiveEvery receipt and bill archived as a searchable image library. Audit-grade, retention rules built in.
NewInstallable on iOS and Android as a progressive web app. Offline queue catches actions when wifi drops. Push notifications hit the right manager, not the whole team.
Add to home screen on iPhone or Android. Looks and feels native — no App Store gatekeeping.
LiveCounts, clock-ins, and receipt uploads queue on the device and sync the moment wifi returns.
LiveAlerts for overtime, late clock-ins, low inventory, or any custom threshold — sent to the right role only.
LivePasswordless email link or one-tap Google sign-in. Plus password fallback for staff that prefer it.
NewReal-time error tracking. If something breaks for you, we see it before you have to email us.
LiveWarm-paper light theme by day, warm-ink dark theme by night. Easy on the eyes during a Sunday brunch close.
LiveThe leading competitor is excellent for franchise groups with a 6-month implementation budget. Stationly is for the rest of us — owner-operators, small chains, anyone who already uses QuickBooks and doesn't want to rip it out.
30 days free. No card. No sales call. Cancel from your dashboard if it's not for you.